EDI and Remote Sales Integration: Overview & Supported Documents

Created by Datapel Integration, Modified on Fri, 30 Jan at 2:45 PM by Summer Bandong

Introduction to EDI & Remote Sales

Datapel WMS supports the electronic input and output of business data, allowing your warehouse to communicate seamlessly with trading partners (customers and suppliers). By implementing EDI, you can automate order processing, reduce manual data entry errors, and meet the strict compliance requirements of large retailers.

The Role of Value Added Networks (VAN)

To ensure secure and reliable data transmission, Datapel utilizes Value Added Networks (VAN).

Service Scope: Datapel provides the WMS integration logic, but we do not provide document conversion (mapping) or FTP hosting services.
Provider Choice: You may choose your own VAN provider. They will handle the translation of data and charge for their services directly.
Consultancy: For a list of recommended VAN providers that have existing workflows with Datapel, please contact your Datapel consultant. Use of a non-listed provider may result in higher implementation costs.

[!NOTE]
Choosing a VAN already familiar with Datapel's XML schema can significantly speed up your integration timeline.

Supported Data Formats

Datapel WMS facilitates electronic communication through two primary standards:

XML (Datapel Standard): Our native, flexible format for deep integration with modern web systems and bespoke platforms.
UN/EDIFACT Standard: The international standard for electronic data interchange, specifically supported for Purchase Orders (PO) and Advanced Shipping Notices (ASN).

Available Document Types

The following table outlines the electronic documents currently supported for exchange between the WMS and your trading partners:

Document Code	Name	Description
PO	Purchase Order	Incoming order from your customer to the WMS.
FA	Functional Acknowledgement	Confirmation sent back to the customer that the order was received.
POA	Order Acknowledgement	Alerts the customer to order details, stock availability, or errors found.
POC	PO Change	An update or modification to an existing order sent by the customer.
ASN	Advanced Shipping Notice	Detailed shipment information sent to the customer once the order is dispatched.
INV	Invoice	Billing details sent to your accounting system (e.g., MYOB) upon closing the order.